Provincial Accountant's Office
Accounting, pre-audit of disbursements and financial reports of the Provincial Government of Bukidnon
Office
Provincial Accountant's Office
Location
Provincial Capitol, Malaybalay City
Hours
8AM - 5PM
Days
Monday to Friday
This page is a general guide written by volunteers. The official requirements, fees and processing times are in the Provincial Government of Bukidnon's Citizen's Charter. Requirements may vary, so confirm with the office before you go. Read the Citizen's Charter on bukidnon.gov.ph
About the Office
What the Provincial Accountant does under the law
The Provincial Accountant's Office keeps the books of the Provincial Government of Bukidnon. Under the Local Government Code of 1991 (Republic Act No. 7160), the provincial accountant sets up and maintains the Province's accounting system, reviews the documents behind every payment before it is released (pre-audit), certifies that funds are available for an expense, and prepares the financial statements and reports required by law.
The office works with the Provincial Treasurer, the Provincial Budget Office and the Commission on Audit (COA). It serves the Province's own offices first. Members of the public usually deal with it as suppliers, contractors, employees or other payees of the Province.
What the Office Does
General description of its services. See the Citizen's Charter for the official list.
To the Public
- Answers questions from suppliers, contractors and other payees about the status of a claim for payment.
- Pre-audits claims and supporting documents before a payment is released.
- Certifies copies of accounting records when a request is allowed under the Province's rules.
To Other Provincial Offices
- Reviews disbursement vouchers, payrolls and supporting documents for completeness and legality.
- Certifies that funds are available before a purchase or contract is approved.
- Records receipts, obligations and payments, and keeps the books of accounts.
- Prepares financial statements and reports for COA, DBM and the Sangguniang Panlalawigan.
To Cities and Municipalities
- Provides general guidance on accounting rules when asked.
- Each city and municipality keeps its own books through its own accountant. The Province does not process municipal claims.
How to Follow Up a Claim for Payment
General steps. See the Citizen's Charter for the official steps.
Steps
- Prepare the claim and its supporting documents, and file them with the provincial office that requested your goods or services.
- That office prepares the disbursement voucher and sends it to the Accountant's Office for pre-audit.
- If a document is missing or incorrect, the Accountant's Office returns the voucher to the requesting office. Complete the document and resubmit.
- After pre-audit the voucher goes on to the Treasurer for payment. Ask the requesting office about its status, or call the Capitol main line.
What to Bring
- A valid government-issued ID
- Delivery receipts, billing statement, contract or purchase order, as applicable
- Your tax and business registration documents, if you are a supplier or contractor
- If you are a representative: an authorization letter and the payee's ID
Handled by Your City or Municipality
These are handled by city and municipal accountants and treasurers, not the Province
Claims Against a City or Municipality
Suppliers and employees of a city or municipality follow up their payments with that LGU's own accounting and treasury offices.
Payment of Local Taxes and Fees
Taxes, fees and permits are paid at the treasurer's office. See the Provincial Treasurer's Office page for provincial taxes.
Barangay Funds
Barangay funds are kept by the barangay treasurer and reviewed by the city or municipality.
Office Information
- Provincial Capitol Compound, Malaybalay City, Bukidnon 8700
- Monday to Friday, 8:00 AM to 5:00 PM
- (088) 813-5741 (Capitol main line)
Tips
- Complete your documents before filing. Incomplete papers are the usual cause of delay.
- Keep copies of everything you submit.
- Never pay anyone to speed up a claim. Ask the office for its official process.