Death Certificate Guide | BetterBukidnon.org

Registered At

Civil Registrar Where the Death Occurred

Deadline

Within 30 Days of Death

Copies From

Civil Registrar or PSA

Fee

Set by the LGU or PSA

Who handles death certificates

Deaths are registered with the Local Civil Registry Office (LCRO) of the city or municipality where the death occurred: Malaybalay City, Valencia City, or one of the 20 municipalities of Bukidnon. This may not be the town where the person lived. The Provincial Government does not register deaths or issue death certificates. Requirements and fees vary by city and municipality, so confirm with the office before you go. Find your city or municipality

Registering a Death

General steps. Your civil registrar may ask for more.

1

Get the Certificate of Death

The attending physician fills out and signs the medical part of the Certificate of Death. In a hospital, the hospital usually prepares it.

2

No Attending Physician?

If the person died at home without a doctor, the city or municipal health officer examines the case and certifies the cause of death.

3

Informant Signs

A family member or other informant checks the personal details, signs, and presents a valid ID.

4

Submit Within 30 Days

File the Certificate of Death with the civil registrar of the city or municipality where the death occurred, within 30 days.

5

Get the Burial Permit

The city or municipality issues the burial permit, and a transfer permit if the remains will be moved to another town. Funeral homes often help with this.

6

Get Your Copies

The civil registrar can issue a local copy once the death is registered. The record is then sent to the PSA, so a PSA copy is available only after some time.

Two Ways to Get a Copy

Choose the office copy or the PSA copy, depending on what the requesting agency needs

From the City or Municipal Civil Registrar

Go to the civil registrar of the city or municipality where the death was registered.
Fill out the request form: full name of the deceased and the date and place of death.
Present a valid ID. A representative also brings an authorization letter.
Pay the fee set by the LGU and claim the certified copy.

From the PSA

Order online through PSA Serbilis for delivery, or visit a PSA Civil Registry System outlet.
Give the full name of the deceased and the date and place of death.
Present a valid ID if you go in person, and pay the PSA fee.
Receive the copy printed on PSA security paper.

PSA Serbilis (online requests)

Requirements

Commonly asked for. Requirements vary by city and municipality.

For Registration Within 30 Days

Certificate of Death signed by the attending physician or the city or municipal health officer
Valid ID of the informant
Other documents the civil registrar asks for, depending on the case

For Delayed Registration (After 30 Days)

Affidavit explaining the reason for the delay
PSA negative certification
Supporting documents, such as a burial or cemetery certificate

Frequently Asked Questions

The person died in a hospital in another town. Where do we register?

At the civil registrar of the city or municipality where the death occurred, which is where the hospital is, not where the person lived.

Does the Provincial Capitol issue death certificates?

No. Death records are kept by the civil registrar of the city or municipality where the death was registered, and by the PSA.

How much does it cost?

Each city and municipality sets its own fees for registration, burial permits and local copies, and the PSA sets its own fees. Ask the office for the current amounts.

The PSA has no copy yet. What should we do?

A newly registered record takes time to reach the PSA. Ask the civil registrar where the death was registered to confirm that the record was sent, or to endorse it to the PSA.

How do I correct an error on a death certificate?

Clerical or typographical errors can be corrected by petition at the civil registrar under Republic Act 9048. Other changes need a court order.

Death Certificate